Executive Assistant to General Manager

Executive Assistant to General Manager

Rixos Premium Alamein – New Alamein, Egypt

Department: Administration & Support

Employment Type: Full-Time / Temporary

Reference: REF116108Z

Hotel: Rixos

Job Description

Rixos Premium Alamein is looking for a highly organized, professional, and proactive Executive Assistant to the General Manager to provide comprehensive administrative and executive support to the hotel’s General Manager.

The successful candidate will act as a key point of coordination between the General Manager, hotel departments, management team, colleagues, and external stakeholders. This position requires excellent communication, confidentiality, attention to detail, and the ability to manage multiple priorities in a fast-paced luxury hospitality environment.

Provide full administrative and organizational support to the General Manager. Manage the General Manager’s calendar, appointments, meetings, and daily schedule. Coordinate internal and external meetings, including preparing agendas and required documents. Prepare correspondence, reports, presentations, minutes, and other official documents. Follow up on action points and ensure deadlines are communicated and monitored. Maintain accurate and confidential records, files, and documents. Coordinate communication between the General Manager and hotel departments. Handle telephone calls, emails, invitations, and correspondence professionally. Assist with hotel management reports, presentations, and administrative projects. Organize business travel, meetings, appointments, and related arrangements when required. Welcome and coordinate VIP guests, visitors, and business partners as directed by the General Manager. Support the General Manager in maintaining effective communication with owners, corporate offices, government representatives, suppliers, and other stakeholders. Maintain strict confidentiality regarding hotel operations, business information, and management matters. Assist with special projects and other duties assigned by the General Manager. Ensure all activities are conducted according to Rixos and hotel standards.

Previous experience as an Executive Assistant, Personal Assistant, Secretary, Executive Secretary, or similar administrative role, preferably within a luxury hotel or hospitality environment. Previous experience supporting a General Manager or senior executive is highly desirable. Strong knowledge of hotel operations and hospitality administration. Excellent written and verbal communication skills. Strong organizational and time-management abilities. Excellent attention to detail and follow-up skills. Ability to handle confidential information with discretion. Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Professional appearance and a positive, service-oriented attitude. Ability to work independently while coordinating effectively with different departments. Strong problem-solving and multitasking abilities. Fluency in English is required; additional languages are an advantage. Flexibility to work in a dynamic, multicultural, and luxury hospitality environment.